Academic Library Budget

[Rajendra Appaso Malgave]

Respected all,

         Please give your advice about the academic budget how to allocate and what is the process for allocation.

[Siddhartha Shankar Ray]

Dear Sri Rajendra Appaso Malgave,

I have gone through your post. Since you have not mentioned the type of your Library, It is not possible to specifically prepare the budget. However, I am providing a general structure and you may allocate requisite amount wherever applicable. But please keep in mind that you have to justify each item if necessary. So be careful of the fact and estimate  with practical sense.

Budget for

Books (Print copies)

Books (e-books) (a) Renewals wherever applicable (b) New additions

Journals (Print copies) (a) Renewals (b) New Subscriptions

Journals (e-Journals) (a) Renewals (b) New Subscriptions.

Reports Hard copies & Soft Copies

Databases

Software (renewal) +AMC + New Purchase

Logistics: Computers, Printers, Accessories

Furniture/ Racks/Almirahs

Staff Training

Miscellaneous/ Others

Please note that for payment in Foreign Currencies, put the amount in particular currencies for each item separately. It will help you if the rates rise. Alternately use the word Rupee (INR) equivalent of  then name the currency & amount.

I hope I could explain your query.

Sincerely,

Siddhartha S. Ray, Calcutta

[Pramod Kumar Meher]

Thanks  Siddhartha  Sir 

[Rajendra Appaso Malgave]

Thank you very much sir. i am working in Industrial library. I have qualified Net & Set exam. when i was in interview in college library the question was asked me how you prepare the academic library budget.

[Siddhartha Shankar Ray]

There you are Sri Malgave,

In many industrial Libraries patents constitute a significant part of Library resources as part of R&D sections. While sometimes, stock market literature are included. It depends upon the natures & types of Libraries. In Pharmaceutical industries, Pharmacopeias are essential so also their addendum. Thus you see, your collection development policies are significantly different from those of academic Libraries where multiple copies of same books for different departments are customarily purchased (to accommodate students' demands) and budgets are prepared accordingly. In my previous post I have missed the patent as an item.

To sum up, you first check your existing resources. Know how often they are acquired. See the users' approach. Often they are important indicators for acquisition of resources. Then gradually, you will understand what you have to order and when. I am confident that soon you will be a seasoned & competent Librarian.

Good Luck to your endeavour.

Siddhartha S. Ray, Calcutta

[Rajendra Appaso Malgave]

thank you sir.

[Tushar Vanzwala]

Dear Sir,

I attached herewith one file, I hope which will help you to prepare your library budget.

[Rajendra Appaso Malgave]

thank you sir.

[S.Prabhu]

Thanks for your information...