ACCESSION REGISTER

[SANJAY KUMAR]

WHAT IS THE PROCESS FOR ENTRY IN ACCESSION REGISTER OF REPLACEMENT  BOOK(S)

(REPLACED BY USERS- LOST BOOKS 

[vikas kumar]

Dear Sanjayji,

Put the same Accession no. and date on the book & on the first page of the book you can mention " replace copy" & in the Accession register you can mention in remarks column "copy replaced with date".You have not to reenter the book.

[Sharad Sarjerao Patil]

Dear Sir,

  You are  right. there is no need to reenter the book in acc. regi.

[Siddhartha Shankar Ray]

Dear Sri Sanjay Kumar,

Thanks for your post.

There are just two ways for entry of replaced copies in Accession Register.

In the first case WHEN THE REPLACED BOOK IS EXACT REPLICA of the lost one, (exact replica means same edition, same binding and same ISBN) you can simply put the old accession number on the replaced book and in the REMARKS coloumn of the Accession Registrar mention "lost and replaced with same copy by so and so on .... " put the date of replacement.

In the second case WHEN THE REPLACED BOOK  IS NOT EXACT REPLICA OF THE LOST ORIGINAL, record it in the Accession Register on the date of accession and mention in the remarks coloumn "Replaced copy of lost book bearing Accession No. (put the accession No. of the lost book)

                                                      AND

Go back to the accession no. of the lost book and in the remarks coloumn write " lost & replaced by so & so on date.. recorded in the register vide Accession No. ....." (put the new Accession No.)

And in each case get the statement(s) made in the remarks coloumn duly signed by the empowered person with official stamp and date.

Sincerely,

Siddhartha S. Ray, Calcutta

[Dayakara Rao A]

 

Dear sir, for example: the borrower was not replaced which one lost of the book what we will write on remark column? (some schools are moving like when books are lost found at the time of the verification so weed that books something should write in remark column in Accession Register what i should write in remark column) which one is not replaced that books were lost is lost , some schools are saying like that.  

[Siddhartha Shankar Ray]

Dear Sri Dayakara Rao A,

Thanks for your post.

What I could gather from your post is what to be done if loss book is not replaced. In case the Library has OFFICIALLY INTIMATED the issue to the authority, simply write in the remarks col. "...books borrowed & not returned by ...(name of the person) intimated office on ... (date of official intimation). In case cost is recovered, mention the reference. That's all.

Sincerely,

Siddhartha S. Ray, Calcutta

[Dayakara Rao A]

Thank you sir 

[Babu RT]

In remarks column of the accession register just write "replaced with date" and write the new price in the price column if any changes in the price. Also in the book "just write replaced on date with price"

[BISWA K S BAG]

Dear sanjaya,

As we are doing now is that..you collect the current edition of lost book from the users and put the same accession number and date of receipt. but collecting book is through office concern of your library, means your office/account deptt. has to issue a receipt to your user and mention the details in remarks coloum of your accession register i.e (book receipt vide rcpt. no XXX dated XXX.). 

I hope it will help you better. good luck

[Amit A Gurav]

Make remark in the Remark column.

[SANJAY KUMAR]

THANKS  TO  ALL  LIS  PROFESSIONALS  FOR  VALUABLE  SUGGESTIONS

[Jorawar Singh Lamba]

dear the book should be same author,pub,same title and app rowel by authority give note and signature of authority in remarks column  of the acc register

[Dayakara Rao A]

           

            Dear sir, for example: the borrower was not replaced which one lost of the book what we will write on remark column? (some schools are moving like when books are lost found at the time of the verification so weed that books something should write in remark column in Accession Register what i should write in remark column) which one is not replaced that books were lost is lost , some schools are saying like that.