Accession register is reruired to be maintained in the automated library?

[prabha Tendolkar]

Accession register is a document which maintains the holding of the library.It contains the  below mentioned columns.but in the automated library is it reuired to maintain a accession register.i suggest the below information  .any body has any more suggestion pls disscuss.

Date   Accession No   Title    Author   Publisher    Edn and Year   Vol    Pages   Size  Type of Binding

Vendor   Bill and date   Price     Cost       subject     Call No     withdrawal details     Remark

[Manoj Kumar Khator]

Yes It is required because it is authenticated copy for the library.

[prabha Tendolkar]

yes   i do agree about the authentication.  cant rely on software. 

[Dr, Pawan Sharma]

no madam , i think for any departt the stock register is the prime document to show their holding. Automation is the only requirement to make the resource more useful

[prabha Tendolkar]

 thank you sir for your reply .can u suggests any more parametrs to be included in the accession register..

[Sangeeta Dubey]

Dear ma'am ,

u r absolutly correct.when we are using software at that time we need few more information .please see

I) Book cover detail

1. ISBN 2.CLASS NO 3.BOOK NO. 4.VOL/PART 5. ACC. NO.

II)STATEMENT OF RESPONSIBILITY

1.AUTHOR NAME 2.EDITOR 3. COMPILER 4. TRANSLOR

III)TITTLE

1.MAIN TITTLE   2.SUB TITTLE  3.UNIFORM TITTLE   4.

IV) EDITION STATEMENT

1.EDITION YEAR

V)PUBLISHER

1.PLACE 2. PUBLISHER NAME

VI)YEAR OF PUBLICATION

1.COPYRIGHT YEAR    2.EDITION YEAR   3.REPRINT YEAR

VII) PHYSICAL DESCRIPTION

1.COLLATION   2.REMARK    3.ACCOMPANYING MATERIAL        4.DIMENSION 

VIII) SERIES STATEMENT

1.TITTLE   2.STATEMENT RESPONSIBILITY   3.NUMBER   4.ISSN

IX) NOTES

1.BIBLIOGRAPHY      2.ADDITIONAL FORM AVAILABLE     3. ANY OTHER NOTE   4.SUMMARY 

X) ACQUISITION DETAIL

1. DATE OF ACC.      2.INVOICE NO.         3.INVOICE DATE     4.MODE OF ACQUISITION     5. VENDOR NAME         6.DEPARTMENT        7.LOCATION       8. REMARK

[prabha Tendolkar]

thank you sangeeta.for giving more insight.some of the parameters are really essential but storing so much data in acceession register is difficult also.we can  maintain the  details in the short . thank you once again

 

[K. Nagaraja Rao]

In large automated environments think about 1lakh and above books the use of accession register is not encouraged. The sheer volume of the books being acquired makes accessioning is a repetitive, time consuming, written activity compared to online cataloguing, data entry, import, export of machine readable data into a database. As our libraries are small we may continue and spare time to accession and then create another record for the database.

Rao

[prabha Tendolkar]

sir its true in large  library its duplication of work.our  collection is 127,000 still we maintain both becouse  software

may stop working any time. thank you for  participating in the disscussion

[Atin Nandi]

I am looking after the Acquisition Section (book) of the Central Library, IIT Kharagpur. We are maintaining manual accession register although we are doing data entry using the application software package LibSys.

(a) Order No. & date  (b) Discount 

 - should be added along with your suggested information.

In the remark column one should incorporate information regarding accompanying materials like CD, DVD or Floppy (if any). It is very important to note down information relating to - paperback/hardbound form; gifted item etc.

[sangram keshari mishra]

Mam

Thank you for given the true and authentic column that help the new comer librarian in the library in any where.

sangram

 

[sangram keshari mishra]

Mamdam

you have given very valuable coloumn for the accession but i think you have forgeten to given on most vital coloumn that's PUBLISHERS

[Kiran lohakare]

Very useful information Atin sir and Prabha madam
thanks