BOOKS EXHIBITION

[Rajyalakshmi]

Dear Library Professionals,

We are palnning for Book Exhibition in the Library Week Celebrations In School Library. So what is the process for this. Please share me your ideas about this.

[Munesh Kumar]

Dear Ma'am,

The process is very simple and usual. Some fundamental points must be observed and followed for a successful book fair event. Points are as follows:

• Take the approval from your Head/competent authority for book exhibition event,
• Make a list of interested vendors to be called / invited,
• Arrange a meeting with Library committee and make a plan/policy what to do and how to do, how much to charge as registration fee (from vendors and publishers only), lists of invitees etc.,
• Take approval of recommendations and make a formal invitation (may be soft-copy or hard-copy) with terms and conditions related to exhibition as suggested by Library Committee,
• Send invitations to vendors for exhibition. You can attach/enclose the policy paper with invitation. Your policy must include the range of years of publications and subject as per your requirement, space will be provided, opening and closing timing etc.,
• After all these, make a uniform book recommendation form (existing may be used if you have any), give to all the publishers/vendors to take/collect the recommendation of teachers on same form (to maintain to uniformity),
• After all, collect all the filled recommendation forms from each vendor and make separate file/folders,
• Make master comparative statement of each title, to get to know that who is/are the competent vendor(s) to supply the titles recommended. Check the discount and rates. If you wish you can set discount rate earlier in advance,
• Put all the matter to your Purchase Committee or Library Committee which one is applicable. Committee will decide to whom purchase order may be given,
• From this stage you can follow your normal book purchase rules/practice, as per your library or policy of school.
• Finally submit a report to your competent authority. 

I have given you a raw figure; you may follow to make your event successful. If you need any Clarification kindly let me know. 

 

Thanking You. 

 

[Carolyn]

Formal Invitation need. Charges for Registration - How much normally? Uniform book recommendation form model need. Minimum area for each vendor to be allotted - how much?

Before that inaugural and after valediction needed? Any speech needed? My mail id [e-mail]. my contact No. 9865682282. Tamilnadu

[Santhosha M.]

Dear Munesh Kumar sir,

really its good fundamental points for getting good successful Book Exhibitions events .. but as per  me in the school level there is no purchase committee and library committee..hence there is directly  getting the permission by  Principal and next sending the invitation(soft copy or hard copy) to vendors....

[Munesh Kumar]

Dear Sir

Santhosha

Internal setup of organizations varies with other one. If your school authority is permitting you to do the same then no. problem. You may go as per your the rules of your school. 

Thanking you.