How to Combine Different School Accession Register in central library

[Dr.N.THASLEEM ARIEF]

Dear LIS Members..

Different type of schools are maintaining separate accession register. For example school of engineering, school of management studies, etc. In central library, how to combine these accession register. How to give accession number?

[Siddhartha Shankar Ray]

Dear Janab Tasleem Arief N,

I have gone through your post. It appeared that your Central Library maintains records of books which are DIRECTLY PURCHASED/ACQUIRED BY DIFFERENT SCHOOLS OF YOUR INSTITUTION!!

It means that the books are primarily purchased/acquired by the individual schools and they maintain records in their respective (own) accession Register and the Central Library keeps a SECONDARY RECORD of them. 

I have written this deliberately on purpose to emphasize your accession Policy as in general cases, it is the other way around!!

Well, in your case, you put some suffix for the accession numbers and in remarks coloumn put the original Accession Numbers

Say, your Engineering School purchased 25 books and put accession numbers 12102 to 12126.

While you are recording them in the Accession Register of Central Library where the last Previous entry bears an accession No. 1, 23, 457. So you have to put accession numbers from 1, 23, 458 onwards (to1, 23, 481) . Now while entering them  from 1, 23, 457 just put a mark E after the numerals like 1, 23457E and do it till you go to 1, 23, 481E

In the Remarks Coloumn please mention Books acquired by the school of Engineering vide accession No. 12102 to 12106 on date...

Here the letter "E" will stands for the initial of the School; (like "M" for the School of Management and so on)

However,the books will bear just their own primary accession No like 12102. etc. You can do one thing, put a different coloured and of different shaped stamp on the book which will certify that it has been recorded in the Central Library as well where you can put  the Central Library's accession no. in a coloured pencil for a both way identification.

Sincerely,

Siddhartha S. Ray, Calcutta

 

[Dr.N.THASLEEM ARIEF]

Thank u sir for u brief explanation