How to write off the old books?

[Suresh Kumar.C]

 

Please help me to overcome the problem that I am facing in my college.  Most of the books are damaged and lost under some circumstances. All of them are outdated and not available in the market. So I would like to know, how to do the write off process and how to replace them all with the new one in the accession register.

Looking forward your  acceptable solution by our library community.

[SANJAY KUMAR]

1. Each institute has different rules for write off. it depends upon your authority. we weed out

books every year.

obsolete book, old syllabus.not in condition of binding also are generally written off.we write

off every year . .make a list of

such books and get a sanction from the library committee. then weed out is done in the Acc

Register by rounding up that no, we write G O no in front of that acc no. then those books are

kept for sale in the lib. with some nominal charges. remaining we sale them as waste paper. since 

lib is growing oranism weed out of books in large lib is essential.then we change the data in the

software also.so this is the procedure we follow.

2.Write off is the process to phase out the book from library. Which is not in use or not issued

since last 3 years or more, book are not informative as per the law or reader dont want to use. or

Book will be teared off by the reader book is not in a position to repair.

This type of book can be written off.

Library has a committee of Chairmen, members. By deciding or Annual stock verification books

can be written off as per status of the book.

Sir first confirm the list of missing books.if your management is in hurry to write off ,convince

them that u have to search the books again. only missing list books can be searched.Many

times books are misplaced and found later. In case you get such books after written off, then if

that particular book is essential for reader then that can be added in the gift book register and

retained in the library. if it is not required by the reader then u can dispose such book. the

written off list is not decided by the no time they book has been borrowed by the reader but

the authentication or rare books have to be preserved. 

[Suresh Kumar.C]

sir,

thank you very much for your reply

with regards,

C.Sureshkumar

[Dr.Tuhina Choudhury DebRoy]

I think a weeding committee has to be constituted and the list of damaged or lost books should be placed before the committee for scrutiny and once final decision has been taken the books can be written off from the Accession register. The acc. no. for weeded out books cannot be replaced by new books. Also while taking stock this factor has to be kept in mind. I may not be correct.Please take expert opinion.

[Suresh Kumar.C]

madam,

thank you very much for your reply

with regards,

C.Sureshkumar