Journal Order Policy for Institute

[Ranjan Kumar Pal]

Dear all,

Our institute library had been given an order to a first lowest vendor for a foreign printed journal on dated 15.07.2016 for the year 2015. Is  it possible or not to give an order to a second lowest ( maximum discount) vendor for the foreign printed journal due to failure of first lowest vendor?

[Munesh Kumar]

Dear Ranjan.

Since your institution has placed the order with the first one and later the vendor denied the supply of issues. Procurement Committee may decide and place the order with the second vendor to save the time and resources required in inviting quotations again. If it is not much urgent, better to call fresh quotations. both will be ok. The decision of Procurement Committee will be the final in this regard. If there is no committee the decision of final authority may be Director, Principal or Librarian will be the final.  

Thank you. 

[Apurba Jyoti Majumder]

You may order to second party, if 1st party fails to suppy.
but , you must have proper records for that.
Like communication with the 1st party and their refusal letter etc.