Keeping Old Journals in Soft Form Without Copy Right Violation.

[SHIROMANI BAJAJ]

Our Institute is having huge volumns of foreign journlas in hard bound form since 1997. Our managment want to keep the same in softform  and made avaialbe to each member of Institute. How can we do it and there should be no violation of copy right.  Please also tell if any library has done the same and who is the agency who can do it for our Insitute at most competitie rate. What are the precuations we have to take.

or Is there any alternate so that we can have our journals in soft form since 1997 or earlier date and made available to each member of Insitute.

Please guide.

[Subodha Kumar Bishoyi]

yes we can keep them in soft form.

but it needs a media to keep it safety and secure. and it will only acessible inside your observation only. it needs a software by which we will keep them in softform. you can make them as image form or either in data entry form and save them in a secure format by which its will accessed by ur particular users only by the computer available in library. it will saved in system with security form, means it will not be copy, paste, edit by anybody except you.. it will only in machine accessible and readbly form only.

subodha bishoyi, Librarian

Roland Institute of Technology

Berhampur, Odisha

E-mail: [e-mail]

Cell: 9861120273

[SHIROMANI BAJAJ]

 

Thanks for your guidance.  please tell me if any library in NCR has done so that I can see it personally and get the name of agency who can do first time for all the journal. which software we need to have and where we can store so much data.

[Langmuanjohn Tonsing]

That a very good idea!

just a Thought!

I think there will be a copyright violation. This days journal publisher make their journals available in soft copy which they call archive/back files. This Archive/back files can be subscribe/one time purchase can be there. Also, here we are talking about Digitizing a collection of journals, not just one article.... 

My suggestion is you better contact the publishers for Copyright details.

[SHIROMANI BAJAJ]

Thanks for your suggestion.

Also we have to digitized our training material where no issue of copyright. Any agency who can do this at a competitve rate and link it with libsys software, please tell

[Langmuanjohn Tonsing]

If your Library have enough man power, you can simply Scan the document and put it in pdf. file format. Then use one of those Open Source software like DSpace or GreenStoneDL to host/make it available to the user through Intranet, which will become your Institution Repositoty DL

[Siddhartha Shankar Ray]

Dear Ms. Shiromani Bajaj,

Thanks for your post  and for addressing quite an important issue.

According to the copyright rules No part of the journals can be copied or stored in any form, electronic or other .I presume that this sort of instruction you might have noticed in the inside front or back cover pages of journals! 

However, after expiry of copyright period you can record them accordingly.

You can consult NISCAIR people & UNESCO Office at New Delhi for further advise/guidance.

Sincerely,

Siddhartha S. Ray, Calcutta

[SHIROMANI BAJAJ]

 

Thanks to dear all for providing me information. and

 

Thanks a lot Mr. Siddhartha for giving valuable information. I will consult NISCAIR AND UNESCO office definetly. If it is possible with any rule violation to record after expiry of copyright period. Please provide me your email id so that I can write you if any other requirement arise for guidance for library purpose.

 

With regards,

Shiromani

[K. Nagaraja Rao]

the creation of journal archive is very costly and unending. Once some one starts it, this requires huse capital investment in terms of good scanners, software and storage area, computing power. Go slow in this regard.  May be look at digital archive intiatives like JSTOR if it matches with the journals you receive. Other wise end up subscribing for electronic content with a contract with publishers with perpetual access.

[Siddhartha Shankar Ray]

Thanks Ms. Shiromani Bajaj,

I would like to add one point. If you consult the NISCAIR or UNESCO office, please inform them (& put stress to it, especially for UNESCO people that YOU HAVE PURCHASED THE HARD COPY COLLECTION & IN THAT SENSE YOU OWN THOSE ISSUES (FOR YOUR INSTITUTIONAL USE. 

I have gone through Sri K. Nagaraja Rao's comments. Not only they are quite commendable.but also they are true & viable. Digitizing a large collection is quite expensive and you can not accommodate them with ordinary flat bed scanners. And overhead scanners are quite costly.  Besides, all his suggestion are are extremely good and certainly you can give them serious thought.

By the way, you can contact me at <[e-mail]>

Sincerely,

Siddhartha S. Ray, Calcutta

[SHIROMANI BAJAJ]

 Thank you once again Mr. Siddhartha.and thanks to Mr. Rao.  I talked to my ED, yesterday, he agreed on that since we are subscribing the journals print +online and receiving archieves for last 5-10 years. He was ready that we can dispose off these old hard bound copies of journals. But to whom, where it can be  used properly or needed so that it should not go waste as other scraps. Please suggest where can I donate these old journals. Or should I keep them in hard bound. Can these hard bound journals will be of any use in future. Please guide.

 

with regards,

Shiromani

 

 

[Siddhartha Shankar Ray]

Dear Ms. Shiromani Bajaj,

Thanks for your post.

Regarding disposal of the old hard copies, you know that subjects in Sciences have obsolescence periods. But in terms of general administration, such Bibliometrical norms may not hold good & many oblique questions can be raised. However, weeding out old materials especially if your institute is govt./public funded, you have to be ready to undertake a rather long drawn process.

To remain in track (& also to remain in safe side for you specially!) you can ask for constitution of a committee from your researchers to evaluate the collection and suggest to discard those journals which they feel obsoleted. You then prepare a list of the entire collection (to be discarded) with their face values & years.

Now ask your A/C sections to calculate their depreciated value as on 31-3-2013.

Get approval from appropriate authority to discard the old volumes.

Then ask the requisite libraries whether they are willing to accept the discarded issue.

Ask them who are willing to bear the cost of transportation & work accordingly.

Sincerely,

Siddhartha S. Ray, Calcutta