Norms for purchasing Books and Journals for Arts, Science and Commerce Colleges

[Reshma Dhumal]

Dear Professionals,

I wanted to know that which norms we have to follow for purchasing books and journals for Arts, Science and Commerce colleges, for engineering and technical colleges we follow the AICTE norms but UGC has not prepared Norms for Arts, Science and Commerce colleges. if any anybody having information regarding this please reply to this Forum, its urgent

[Siddhartha Shankar Ray]

Dear Ms. Dhumal,

For purchase of books and for payment of subscription to foreign periodicals, there is a Committee called Good Office Committee (GOC) of FPBAI (Federation of Publishers' & Booksellers' Associations of Indian)  They have a set of rules/norms which has long been approved by Finance Department. Central Govt. Organizations by and large follow that rule/norm. However, with time many of such norms have slackened to day especially for discount etc. The Conversion rates of GOC are always higher than the bank rates. So you have to negotiate for Bank rates which is cheaper (For the month of November 2014, Exchange of Indian Rupee for U.S. $  UK £ European € are Rs 64.70; Rs. 104.50 & Rs. 82.50 while the existing exchange rates today are Rs. 61.62; 96.61 & 76.85 respectively). So you see that for a  U.S. $  it is Rs. 3.08 ; for UK £ it is Rs. 7.89 & for European € it is Rs. 5.65 costlier than prevailing bank rates. So you have to negotiate here too! You can see the site a href="http://www.fpbai.org>" target="_blank">www.fpbai.org>; for personal verification..

Generally speaking, for periodicals, payments are usually made in advance. As such, one need to be cautious and tactful. However, with the advent of e- journals, the situation has favorably changed. .

I hope I could explain your query.

Siddhartha S. Ray

[Reshma Dhumal]

Thanks  sir,

but actually i wanted to know that norms for how many titles and copies have to purchase for each subject as like as per AICTE Norms we purchase 100 titles and 500 volumes i wanted to know this

[Siddhartha Shankar Ray]

Dear Ms. Dhumal,

Sorry, I could not understand your question. And, honestly, I have no clear idea whether UGC has any definite rule regarding this issue. However, in case there is no such norm/rule, you can follow AICTE with certain modifications if required.I deliberately left a Breathing Space for your convenience as numbers often vary according to variance in subjects, nature of the books etc..  Any way, the ultimate motto is to see that students don't have dearth of books.

Incidentally, my institute conduct M.Phil course only where the intake is 15 to 20. We usually try to keep 4 copies; one for reference & the rest for lending/consultation. Besides, we have around 70 Research scholars & 30 faculty members. They are all  what is called "borrowing members" Besides, our library serves nearly 1500 (One Thousand Five Hundred) outside members who can use our resources for reading/consultation only.

I should add here that all our members (both internal as well as externals) are minimally Post Graduate (Masters Degree) students. (we don't provide membership to UG students!!) and we generally don't keep "Text Books".

With the 4 copies we more than fairly accommodate our users.I have conducted blind user studies at definite intervals and I have not received any adverse reactions.

The phrase I used above in italics had been one of the multiple choices in our survey questionnaire and nearly 65% users(63.73% to be precise!) ticked this box and only 6.38% ticked below this indicator.

I hope I could answer your query with explanation.

Sincerely,

Siddhartha S. Ray, Calcutta

[Reshma Dhumal]

Thank you

sir you have given valuable information 

[Manjunath K S]

Respected Madam,

There is no such rules prescribed by UGC some universities are prescribed some budget allocation for ex.

Bangalore University has given like this.

There shall be an investment of atleast Rs. 2 Lakh in the first year and Rs.1,00,000/- in every subsequent year for Library towards purchase of books and journals pertaining to each P.G. Programmes.

There is no mention about Number of Titles and Volumes like AICTE.

Please refer this may be its useful.

http://naac.gov.in/docs/Library-Guidelines-Universities.pdf

Thanking you.

[Reshma Dhumal]

Thank you sir