Regarding Stock Verification

[Pakki Narayana Murty]

Dear All

In our college we verified entire stock for twice a year. I wanted to to about all things like "method of using, losing book rules, fundamental rules" about stock verification.

Where we get full details about Stock Verification in Engg. Colleges.

Narayana Murthy

GMRIT

Knowledge Resource Centre

[Zoya]

Dear sir, In a search over the web I found the following details from different sources.

A quote from Govt. of India General Financial Rules:
Rule no. 116(2) (ii): "Loss of three volumes per one thousand volumes issued/consulted in a year may be taken as reasonable provided such loss can not be attributed to dishonesty or negligence on the part of Librarian. Loss of a book of the value exceeding Rs.200 (Rupees Two hundred) and the books of special nature and rarity shall invariably be investigated and consequential action taken. All such losses will however be written off only by a competent authority."

As per General Financial rules 2005 Govt. of India, loss of books up to 5 books per thousand books issued/consulted can be considered reasonable.

“Swamy's Handbook' Pg. 399 (1999 edition) under the heading "Special Procedure for Library Books".
Loss of 3 books/1000 issues cannot be attributed to dishonesty or negligence of the librarian.

The Directorate of the Technical education in the Letter No FAR/14353 Dated 31/12/1974 has stated that a conference of Librarians of the colleges in Karnataka University was held on May 8 1973. In this a resolution passed. It is recommended that a loss of 4 books for every 1000 books used (those which are lent out and those which are consulted in the premises of the library) be regarded normal loss and should be straight away writes off. Order No.FD 25 TCL 74: Bangalore, Dated 18/JUNE/1974 by order and in the name of the government of Karnataka.

The UGC (India) Library Committee forcefully recommends to write off an inevitable loss @ 2 for every 1000 books issued.

However in an open access library, annual loss of 3 volumes for every 1000 issues should be considered as a normal loss in normal circumstances as recommended by Dr. Ranganathan. REF: Mittal, R. L. Library Administration: Theory and Practice, Fifth ed., 1987, p357-359.

[Rajendran, S]

As per the General Financial rule (item no. 13in Appendix 21 of Madras Financial Code, Vol.II as amended in G.O.Ms.No.986 Finance dept. Dated 14.09.1976 stated that, Loss of 5 volumes per one thousand volumes of books issued/consulted in a year may be taken as reasonable loss. Maximum  Rs. 5000/= value of books can written off.  But no management colleges considered this norms.

Rajendran

[Ganta Srinivasa Rao]

Please see bellow link

http://lislinks.com/forum/topics/procedures-of-conducting-library-s...

[S.Prabhu]

Good reply from Zoya Ma'am...