Suggestions Needed to Deal With Lost of Library Books

[Jagjit singh]

Dear Colleagues

i am facing one problem during every session that is lost of library books which are not returned by those students who had left the college during running session (due to go to abroad, marriages etc) without completion their degrees. That students left the college without NO dues from the library and many reminders sent to them but books are not returned by them .kindly give me advice for solving this matter and also another if library books are lost for this reason then which fund can be generated for purchasing these books. i am awaiting your response.

with regards

jagjit singh

[P C GIRISHKUMAR]

If any student in your college has left without clearing the dues, then it is the responsibility of Admin dept to recover his/her dues.
You have to forward a proposal to your Principal on the books borrowed by the student including its total value etc, get it signed by the principal.
Also, send a copy of the proposal to ADMIN dept.

Keep all such communication in the stock verification file.

[Jagjit singh]

Dear sir
Firstly I thank to you for giving me valuable suggestion. Sir this procedure I have applied and all official documentation have been done but I want to get your advice on which fund can be generated against the lost of books.

[Ashok Bhatt]

Fines and miscellaneous sources: Some libraries impose fines on the late return of books as well as for loss or misuse of books. Income from this source is very meagre. As a matter of fact, it cannot be considered as a source of income, because the aim of the fine is not to raise revenue but to compel the user to return the borrowed book in time and not to damage or lose it during his/her possession. Moreover, libraries may not have the authority to re-appropriate amount collected as fine or overdue charges for any purpose.

Libraries and information centres normally have post-audit by external/central/statutory auditors, who usually look into the loss of reading materials, irregularities in procurement processes and outstanding advance payments and supplies.

[Jagjit singh]

Dear Sir

Above facts are true. generally we are facing these types of problems in the libraries. library fine is separate issue. i think lost of books from that students who had not returned library books due to incomplete their degree program or session can be recovered only if library should introduce library security (refundable) at the admission time. Are you agreed with my point.

[RAMASUBRAMANIAN.C]

yes, according your point of view, it is better to get refundable amount from members of library and put it in a separate account, so that it can utilize when some person left your college without notice. i hope this will be good suggestion for you

[devalingam]

Sir you have get permission from principal each semester before the exam start date the student will get the Hall ticket they should be in clear all dept including library ( No due Certificate to be add one of the column for Library) and the same time all books returned before the Exam then only you can give NOC suppose you have heavy Borden who have due that student only you intimate come to meet librarian and other students who have no due you check up list forward to the concern DEPT HOD they will give hall ticket with your library list based.  this is the best method i think

[devalingam]

i will attached central govt rules for loss of books remides

[Jagjit singh]

All of you

lot of thanks for discuss this topic. Devalingam Sir kindly provide me central Govt rules copy

[Ashok Bhatt]

If a student left without clearing dues the amount is deducted from his/her caution money.

[Jagjit singh]

thanks sir for giving information.