What are the rules & processes for write-off books ?

[NIRANJAN MOHAPATRA]

Dear Professionals,

I want to know more about write-off books.

What are  the rules for write-off a book?

What are the processes for this issue?

Which books should be writing-off ?

When we can write-off books ?

Who have power for write-off books ?

Who is the authorize person for this issue?

waiting for a briefly discussion 

Regards,

NIRANJAN

[prabha Tendolkar]

each institute has different rules for write off. it depends upon your authority.we weed out books every  year.

Absolete book, old syllabus.not in condition of binding also are generally written off.we write off every year . .make  a list of

 such  books and  get a sanction from the library committee. then weed out is done  in the acc register by rounding up that no, we write G O no in front of that acc no.then those books are kept for sale  in the lib.with some nominal charges.remaining we sale them as waste paper. since lib is growing oranism weed out of books in large lib is essential.then we change the data in the software also.so this is the procedure we follow. 

regards

[AJIT PRABHAKARAN]

well said prabha mam

[Bhavna Choudhary]

Hello ma'am 

If book is lost so what will process do please let me know 

[Manoj Kumar Khator]

Write off is the process to phase out the book from library. Which is not in use or not issued since last 3 years or more, book are not informative as per the law or reader dont want to use.  or Book will be teared off by the reader book is not in a position to repair.

This type of book can be written off.

Library has a committee of  Chairmen, members. By deciding or Annual stock verification books can be written off as per status of the book.

 

 

 

  

[NIRANJAN MOHAPATRA]

Hi,

Actually by a immediate action & the order of the management, we have taken the stock verification with help of the faculties due to insufficient of manpower in library.Their report is unbelievable.Because they show a long list of missing books in which a few books (SRIMT40+SBS 20= Total 60) belongs to latest acquisitions.I think those books may be either miss placed or in any record without our knowledge.

Reports of the stock verification

1.SRIMT LIBRARY

Issued	376
Available/Damaged	5
Available	4662
Out of Stock	9
Not Available	205
Total No. of Volumes	5257

2.SBS LIBRARY

Issued	93
Available	2836
Out of Stock	25
Not Available	65
Total No. of Volumes	3019

Library committee & Management said for writing-off all unavailable books.I think It will be better if we once search unavailable books in all records & Library stocks after that we process for written-off,otherwise we can do it after an another error-less stock verification in starting of a new session (summer vacation).But management force us for imidiate action for write-off unavailable books.

Finally I can not understand If we found a book after written-off ,then what step we should be.

Thank you all those who participate in my discussion.

Regards,

NM

[prabha Tendolkar]

sir first confirm the list  of missing books.if your management  is in hurry to write off ,convince them  that u have to search the books again. only missing list books can be searched.Many times books are misplaced and found later. In case you get such books after written off, then if that particular book is essential for reader then that can be added in the gift book register and retained   in the library. if it is not  required by the reader then u can dispose such book. the written off list  is not decided by the no  time  thye book  has been borrowed by the reader but the authetication or rare books have to be preseved. thank you  for the reply.

 

[KUSUM Saini]

agree with mam.............

[Shivraj Thorat]

if a book founds Missing / unavailable / non traceable thrice continuously then  it can be said LOST

after this one can add it to appropriate list

[Bhavna Choudhary]

Hello sir 

If a book lost so what will further process which type of documents I hve to manage please tell in detail.