Accession Register for university

[Subhash Khode]

I have joined in Shri Vaishnav Institute of Technology and Science in Jan 2016 and here there are three accession register for one for BE and second and thrid for M.Tech course in various branches. Now our institute has become private university and started different courses under various institutes such as B.Sc. and M.Sc. in Shri Vaishnav Institute of Forensic Science, B.Tech(Arch) in hri Vaishnav Institute of Architecture similarly other courses in under different institute in same campus and we have three

separate library for all courses. one for MBA, BBA, mass communication course, BA and second for

B.Sc, MSc in Forensic science, Physics,chemistry and B.Tech. and third for BE and M.Tech.

I would like to know i have to maintain separate accession registers for newly purchase books all courses/institutes or we can entered all books in one register which are already  maintained for BE  and M. Tech course 

[Munesh Kumar]

Dear Shri Shubash,

As you also know that an Accession register is 'record book' of library books which has certain pre-defined columns for entering the data related to the books. 

Accession registers are subject the libraries. A library has only accession register (may be multi-volume). There is no any logic of keeping separate accession register. Being a librarian you can separate the books as per their classes(by the help of DDC, CC etc). 

In your case, if you have a centralised purchase policy then you can make a unique accession register by clubbing the data of entire access registers and change the numbers if already stamped over the books.

Suppose if you are sending central library's books to a department library then you can maintain a lending register or a stock issue-return register or the same may be mentioned in the last column of the accession register generally in the remarks column. 

I have tried to explain clearly, understandable if you have any doubt please mention in the comment box. 

Thank you.