Stock verification: How many loss of book is permissible?

[S.Prabhu]

I want one clarification regarding library stock verification. Our library containing 12000 books. How  many books are lost for one year (i.e.1000 books = 5 books lost). Any AICTE or UGC norms is there? Please help me.

[Jashvant Patel]

Dear collegue
you may prepare dedstock register in this regards and make it entry all lost details of books and get signature from your head of institution and also make signature of lost books in yor accession register with the stemp of withrowal(stock verification) with date.

[Dr. Badan Barman]

I think this will clarify your need: http://lislinks.com/forum/topics/how-much-loss-of-books-in-a-1

[Vipin Panday]

yes, there is G.O. for loss of books issued by UGC.

[Dr. Rajpal Purohit]

A quote from Govt. of India General Financial Rules:
Rule no. 116(2) (ii): "Loss of three volumes per one thousand volumes issued/consulted in a year may be taken as reasonable provided such loss can not be attributed to dishonesty or negligence on the part of Librarian. Loss of a book of the value exceeding Rs.200 (Rupees Two hundred) and the books of special nature and rarity shall invariably be investigated and consequential action taken. All such losses will however be written off only by a competent authority."

[Kannikaparameshwari, G.]

Dear collegue
It may be give a sufficient answer read once

Government of India; Ministry of Finance ;Department of Expenditure
General Financial Rules, 2005


Physical verification of Library books


Rule 194. Physical verification of Library books :


(i) Complete physical verification of books should be done every year in case of libraries having not more than 20,000 volumes. For libraries having more than 20,000 volumes and upto 50,000 volumes, such verification should be done at least once in three years. Sample
physical verification at intervals of not more than three years should be done in case of libraries having more than 50,000 volumes. In case such a verification reveals unusual or unreasonable shortages, complete verification shall be done.

(ii) Loss of five volumes per one thousand volumes of books issued / consulted in a year may be taken as reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a book of a value exceeding Rs. 1,000/- (One thousand only) and rare books irrespective of value shall invariably be investigated and appropriate action taken.




Rule 136. Definition of Goods : The term 'goods' used in this chapter applies generally to all articles, material, commodities, livestock, furniture, fixtures, raw material, spares, instruments, machinery, equipment, industrial plant etc. purchased or otherwise acquired for the use of Government but excluding books, publications, periodicals, etc. for a library.


Government of India; Ministry of Finance ;Department of Expenditure
General Financial Rules, 2005

For more information check this website
Full file available here :http://goo.gl/NHvP9

[n.s.prabaharan]

Sir,

I want a clarification, what is the norms for the  students  text  book purchase.One of my friend has told me,all the students copy will account in the library total copies.Is there any G.O or how we calculate the total nos and can we show the committee total books figure including the students copy.can we produce the bill of purchase of students copy,pl clarify as early as possible.

N.S.Prabaharan

Librarian

Gnanam School of Business  

[THIRUMURUGAN S]

Dear friends thanks for information.

[srinivasarao Tammineni]

The rules may be vary with AICTE to UGC whether it is an Engineering or Pharmacy College under AICTE approved Institution , The permissable limit is 6 Books per 1000 Books  per Anuual Stock verification.The rules   may  be vary to  UGC Controlled Acedemic Institutions  like Degree College and University Libraries.