Policy for Overdue Charges in Corporate Library

[SHIROMANI BAJAJ]

Dear all Library professionals

Ours is Corporate Library where people get issued books and if they don't return in time, we just keep them sending reminders. Sometimes people used to keep the book till he/she get retired or transferred to other location.  Now I am asked to make a policy for taking overdue charges after two reminders of 15 days interval. Can any body tell me about the policy in other corporate library and how they charge this amount. Since ours is Corporate Library, we are not allow to take money directly, somehow it is to be deducted from salary directly. Please suggest and help in this.

Regards,

Shiromani Bajaj

[Gopinath A]

Dear Madam,

                    To avoid such practices, with approval from your reporting boss / high official make policy that he / she not supposed to return books make them to donate books instead of amount. In this library may get benefits in term of resource building and appreciation from the management.

with regards,

A.Gopinath

[SHIROMANI BAJAJ]

Thanks Mr. Gopinath for your reply. Let me inform you that ours is an ISO certified Institute. In this we have to provide some procedure for recovering the books from those who are not returning after many reminders. This is instructed as per audit conducted through outside auditing agency. We have to change our ISO manual. Till date it has no provision except to give reminders for overdue of book. Now we have to make a procedure. What procedure other corporte libraries are following that should be in line with that.  some times it happens that books are of old edition and not available in the market. Donating book we have started from the year 2013 but that we have started to replace waiving of the books.

Now  we need policy of  checking out of books on time. Only 2 reminders we want to wait. From 3 reminders we want to impose some fine. Need a procedure how to collect and deposit directly in company's account if person is not retuning books on time. How much should be their so that books cost can also be recoverd to purchase same new book for library. and wrong practice should be stopped immediately by employees.

 

Please share if you any of them

Regards,

Shiromani bajaj