Regarding Book Loss Recovery

[Prasanta Kumar Nath]

Dear Professionals,

Myself from NIELIT Agartala (www.nielit.gov.in).We have finalised the list of the defaulter for this year. Few queries regarding adjustment of book loss:

1) Which amount we should consider regarding calculation of book loss? The amount mentioned in the Accession Register or The current market price of the book.

2) In the list, few books are there which are out of print or out of syllabus now. What should we do in this case?

3) Actually we are collection caution deposit at the time of admission. Although we are not issuing books normally beyond the value of security deposit but in some emergency very few such books were issued. What should we do those who exceeded the value of caution deposit?

 -Prasanta Kumar Nath

  Librarian

 

[Nitu Chakraborty]

Dear Sir,

Ans.1)  if you have the latest publisher's catalogue then you may go for it ; else, the amount entered in the Accession Register. In whichever case, if the Library Committee has set a percentage of money as penalty amount over & above the cost, then that may also be taken along. Please consult the Library Commitee bore taking the decision if yours is a private or public institution. If Govt., then consult the latest financial rule book which should b indefinitely available in the office of NIELIT.

Ans. 2) the same as above. because, the 2 main purposes of charging fine for the same is to make the user more responsible & also to recover the loss so as to be able to purchase the latest edition of the document...and in this case, suit the reason for whichever of the 2 is more applicable. 

Ans.3) a piece of advice, in terms of monetary issue(s), never take a decision without taking the suggestion & written approval of the Library Committee. in this case u may suggest them that the left out exceeding value may be taken along with the penalty.