Need help regarding resetting of a school library

[Aarti Vilas Panse]

I am working as a school librarian in a CBSE school, recently in October our school became victim of flood and we lost number of books and records as well. The books were badly damaged even it is very difficult to find their acc no and such other details. Now we are planning to purchase new books and also we have to prepare record. In such condition how to prepare record and how to do accessioning and how to mention old saved books in record. Please guide.

[Chitralekha]

Aarti that is really sad to learn about the loss of books.

I suggest -

With due permission from your authorities write-off old accession register and the book collection. Make written document of this which is duly signed by these authorities.

Start a new accession register (or fresh data-entry in the software as the case may be). You may select books in good condition to continue as a part of your collection. First re-accession old books in good condition. You will get pricing and billing details from your old accession register else put note in remarks section. Then continue accessioning newly purchased books.

In case you have a library software clear previous books database and start a fresh entry. Remember to take back-up before clearing previous books database. You may need to refer it in future.

All the Best to you!

Chitralekha

[Aarti Vilas Panse]

Thank you Chitralekha Mam, your guidance is very helpful. 

[Siddhartha Shankar Ray]

Dear Ms. Panse,

It is really sad to know the incident.

Ms. Chitralekha has quite nicely explained the issue. Thanks to her.

I just want you to add a very small thing. Type in a little bigger font The books recorded from Acc. No. 1 to... are actually bought earlier and recorded in our old Accession Register which was washed away due to flood of date.... Rest are purchased fresh later. Get this statement signed by competent authority with date and paste the signed statement on the very first page if you maintain a bound Accession Register. That's all.

Sincerely,

Siddhartha S. Ray, Calcutta

[Aarti Vilas Panse]

Thanks sir... i will keep it in mind