Changing reference collection

[poonam sharma]

Dear friends

Can we change reference collection and what procedure should we follow.

Thanks in advance

[Siddhartha Shankar Ray]

Dear Ms. Poonam Sharma,

Thanks for your post. Honestly speaking, unfortunately I could not understand clearly what you really meant to describe. Any way, as I presume, RESHUFFLING/Modification of Reference collection which seems common. Certain reference materials often become out of date and they are routinely shifted from what is called "Active Consulting Area" mainly because of space constrains. Another reason is because of changes in curriculum studies where some of the reference copies  of books needs to be shifted because owing to such changes in course curriculum, they are no longer required to be retained as reference copies for students' consultation within the Library.. Some times you may need to "weed out" part of the old collections to accommodate newly acquired collections as policy matters. For the first two cases, spot the books to be shifted, get a formal (official) resolution to this effect. Spot the place where the books to be shifted, circulate a notice to this effect and get it signed by the requisite& concerned people (like academic staff, administrative Officer/Registrar, Heads , note the resolution details in the remarks column in your Accession Register(s), In case you want to weed out the books, select the books and make a list, get prior approval from the competent authority to this effect and keep a copy of the same in your personal custody. If your organization is subjected to Govt. Audit, get it checked & 'endorsed' by the Audit Party in your Accession Register(s). If done, it will save you from many undue questions in future.

I hope I could explain your query according to my knowledge & understandings of your post..

Sincerely,

Siddhartha S. Ray, Calcutta 

[Munesh Kumar]

Dear Madam,

Any kind of library resource/collection can be made more accessible than earlier. 

Since books are for use.

Rules are to be totally local followed by the consent and approval of authority if any.

Thank you.